We connect to Stripe and keep your books, from the first charge to the payout in your bank account.
Median posts every Stripe charge, fee, refund and payout to your books daily, matches each payout to the deposit in your bank, and has an accountant review the work. Stay on QuickBooks and we keep it updated from Median, or move off it entirely. Either way you stop untangling Stripe payouts by hand at the end of the month.
On the call we look at your Stripe account and your QuickBooks file and tell you your price.
One Stripe payout, as booked
illustrativeWhy Stripe is hard to get right in QuickBooks
Stripe pays you in batches. A single deposit covers several days of charges, minus Stripe's fees, minus any refunds or disputes that came out in the meantime. Your bank shows one number, and your books need all the pieces: the full sales amount as revenue, the fees as an expense, the refunds against revenue, and the payout itself as a transfer so the same money isn't counted twice.
A connector can create those entries in QuickBooks. Somebody still has to check how they were mapped, match each payout to the bank deposit, and sort out whatever the rules didn't expect. For most founders that somebody ends up being them, at the end of the month.
How Median books your Stripe activity
- 1
You connect Stripe
Through the Median Accounting app on the Stripe App Marketplace. It asks for read access to your Stripe balance and cannot move money or change anything in your account. We bring your Stripe history in when you connect.
- 2
Each Stripe transaction gets its own entry
Charges post as revenue at the full amount. Stripe fees post to a processing-fee expense account, and refunds and disputes post to their own accounts under revenue, so your P&L shows what you sold and what it cost you to collect it.
- 3
The payout is matched to your bank
A payout moves money from Stripe to your bank account, so it posts through a clearing account and we match it to the deposit in your bank feed. The money is counted once.
- 4
Your accountant reviews it
An accountant checks how everything was categorized, and your P&L, balance sheet and cash flow reflect it. Anything that does not fit, such as an odd adjustment or a chargeback, gets looked at by a person.
What happens to your QuickBooks
That's up to you. Some clients want to stay on QuickBooks because their tax preparer, lender or investors work from it. We do the bookkeeping on Median and our team keeps your QuickBooks file updated from there, so you aren't paying for a sync tool and fixing its entries yourself.
Others move off QuickBooks entirely. We bring your history onto Median at no charge and you can cancel the subscription. More on how the move works on our QuickBooks bookkeeping page.
Your whole set of books for one monthly fee set by your revenue
Stripe is one account among the rest of your books, so we keep all of it: bank accounts, cards and Stripe together. Essential is $200 a month under $250K in annual revenue with up to seven financial accounts. Growth is $500 a month from $250K to $1M, or at eight or more financial accounts. Over $1M we scope the fee with you on a call.
Stripe counts as one financial account. A busy month of charges costs the same as a quiet one, and nothing is charged per seat. The whole rate card is published.
What's included on every plan
- Stripe, bank and card transactions categorized and posted every business day
- Your QuickBooks history brought onto the Median ledger at no charge, with any catch-up included when you start
- P&L, balance sheet and cash flow you can open any day of the month
- Reports built for your business: CAC and LTV by channel, profit per client or project, runway and burn
- A real accountant accountable for your numbers
- The full general ledger and every statement exportable at any time
Common questions
Hand us your Stripe bookkeeping this week.
Twenty minutes on where your books stand, what moving them involves, and what you'd pay.
Or reach out directly: jacob@medianfi.com