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    We connect to Stripe and keep your books, from the first charge to the payout in your bank account.

    Median posts every Stripe charge, fee, refund and payout to your books daily, matches each payout to the deposit in your bank, and has an accountant review the work. If you want to stay on QuickBooks, we keep your QuickBooks file updated from Median, or you can move off it entirely. Either way you stop untangling Stripe payouts by hand at the end of the month.

    Book a 20-minute call
    Explore the demo

    On the call we look at your Stripe account and your QuickBooks file and confirm which plan you're on.

    One Stripe payout, as booked

    illustrative
    Stripe Sales Revenue$12,480.00
    Payment Processing Fees-$372.14
    Stripe Refunds-$240.00
    Payout to checking$11,867.86
    Bank depositmatched

    Why Stripe is hard to get right in QuickBooks

    Stripe pays you in batches. A single deposit covers a batch of charges, sometimes several days of them, minus Stripe's fees, minus any refunds or disputes that came out in the meantime. Your bank shows one number, and your books need all the pieces: the full sales amount as revenue, the fees as an expense, the refunds against revenue, and the payout itself as a transfer so the same money isn't counted twice.

    A connector can create those entries in QuickBooks. Somebody still has to check how they were mapped, match each payout to the bank deposit, and sort out whatever the rules didn't expect. For most founders that somebody ends up being them, at the end of the month.

    How Median books your Stripe activity

    1. 1

      You connect Stripe

      Through the Median Accounting app on the Stripe App Marketplace. It asks for read-only access to your balance, charges, payouts, invoices, subscriptions and customer records, and cannot move money or change anything in your account. We bring your Stripe history in when you connect.

    2. 2

      Each Stripe transaction gets its own entry

      Charges post at the gross amount, as revenue, or as deferred revenue we recognize month by month when a customer prepays for a year. Stripe fees post to a processing-fee expense account, and refunds and disputes post to their own accounts under revenue, so your P&L shows what you sold and what it cost you to collect it.

    3. 3

      The payout is matched to your bank

      A payout moves money from Stripe to your bank account, so it posts through a clearing account and we match it to the deposit in your bank feed. The money is counted once.

    4. 4

      Your accountant reviews it

      An accountant checks how everything was categorized, and your P&L, balance sheet and cash flow reflect it. Anything that does not fit, such as an odd adjustment or a chargeback, gets looked at by a person.

    See Median Accounting on the Stripe App Marketplace

    What happens to your QuickBooks

    That's up to you. Some clients want to stay on QuickBooks because their tax preparer, lender or investors work from it. If you want to stay on QuickBooks, we do the bookkeeping on Median and keep your QuickBooks file updated from there, so you aren't paying for a sync tool and fixing its entries yourself.

    Others move off QuickBooks entirely. We bring your history onto Median at no charge and you can cancel the subscription. More on how the move works on our QuickBooks bookkeeping page.

    Your whole set of books for one monthly fee set by your revenue

    Stripe is one account among the rest of your books, so we keep all of it: bank accounts, cards and Stripe together. Essential is $200 a month under $250K in annual revenue. Growth is $500 a month from $250K to $1M. Over $1M we scope the fee with you on a call.

    Stripe counts as one financial account. On the flat plans, a busy month of charges costs the same as a quiet one, and nothing is charged per seat. The whole rate card is published.

    What's included on every plan

    • Stripe, bank and card transactions categorized and posted every business day
    • Your QuickBooks history brought onto the Median ledger at no charge, with any catch-up included when you start
    • P&L, balance sheet and cash flow you can open any day of the month
    • Reports built for your business: CAC and LTV by channel, profit per client or project, runway and burn
    • A real accountant accountable for your numbers
    • The full general ledger and every statement exportable at any time

    Common questions

    Yes. The Median Accounting app connects Stripe to Median, where our team does the bookkeeping. If you want to stay on QuickBooks, we keep your QuickBooks file updated from Median. If you'd rather move off it, we bring your QuickBooks history across at no charge and you can cancel the subscription. Either way, you decide on the call.

    Each one gets its own entry. Charges are booked at the gross amount, as revenue, or as deferred revenue we recognize month by month when a customer prepays for a year. Stripe fees go to a payment processing fees expense account, and refunds and disputes go to their own accounts under revenue. The payout that reaches your bank is a transfer, so it runs through a clearing account and is matched to the deposit rather than counted as revenue again.

    Read-only access to your Stripe balance activity and the records behind it: charges and refunds, disputes, payouts, invoices, subscriptions and customers. It cannot create charges, issue refunds or move money. Your bank and card accounts connect separately through Plaid, also read-only.

    Yes. We bring your history across from QuickBooks and clean it up as part of onboarding, and when you start ongoing bookkeeping with us the catch-up is included. You do not need to untangle the old payouts before you talk to us.

    Essential is $200 a month for businesses under $250K in annual revenue. Growth is $500 a month from $250K to $1M. Stripe counts as one financial account, like a bank account or a card. Over $1M we scope the fee on a call. Your transaction volume does not change the price on Essential or Growth.

    Yes. You can export the full general ledger and every statement at any time, in a form another accountant can pick up.

    Let us handle your Stripe bookkeeping.

    Twenty minutes on where your books stand, what moving them involves, and what you'd pay.

    Book a 20-minute call

    Or reach out directly: jacob@medianfi.com