Know what's actually making you money.
You bill by the hour, the project, or the retainer, and your books can tell you what came in. They cannot tell you which of your people earns their salary or which client is quietly costing you money. We keep the books current, then answer that.
“Which of my people is actually worth what I pay them?”
Profitability by person, project, and client, tied to what they bill and what they cost. Contractor spend and partner draws included.
Profit by biller, last 30 days
D. Whitfield has billed under cost for three months running, all of it on one retainer.
Illustrative figures.
“How much more can I spend this month without breaking my margin?”
Live margin and cash position against your target, with the headroom number stated directly. Aging AR and committed spend are already netted out.
Spend headroom, this month
left before you drop below your 22% target margin.
Illustrative figures.
“Where is my money actually going?”
Spend by category, vendor, and class, current, with the things that changed called out.
Spend by category, month to date
- Salaries and contractors$41,300flat
- Software and tools$6,840+$1,190
- Rent and facilities$3,900flat
- Business development$2,475-$820
- Merchant and bank fees$1,462+$310
Software is up $1,190. Three seats were added this month, none of them cancelled.
Illustrative figures.
The books underneath it are done for you.
Bank, card, payroll, and billing feeds map into a real general ledger, and an accountant reviews the work. Retainers and project fees are recognized as you deliver, invoices are tracked against payments, and aging AR is flagged before it becomes a collections problem. Federal, state, 1099, and sales tax filings come off books that were kept right all year.
We found what three years of books missed.
OpenCures believed its books were clean. They tied, they looked right, and they had been signed off. Median's onboarding review found errors going back years, corrected them at the source, and filed amended returns. A record that balances is not the same as a record that is right. Correcting a record that was kept wrong is a bookkeeping cleanup, and for new clients it runs as part of onboarding.
Read the case studyYou pay on your revenue, not on your headcount.
A typical 10 to 20 person firm, past $1M in annual revenue, lands around $565 / mo for full bookkeeping, scoped with you on a call. Tax filing starts at $1,499 / yr. Sales tax filings start at $99 / mo per jurisdiction. Under $1M the fee is flat, $200 / mo under $250K in revenue and $500 / mo from $250K to $1M, which is what pricing a small business bookkeeper on your revenue rather than on your headcount gets you.
Typical firm bill, past $1M in revenue
- · 7 financial accounts including payroll
- · ~300 reconciled ledger entries / mo
- · Full monthly reporting pack, included
- · Same-day answers on Slack, email, or Zoom
Clean books and margin you can see, starting this week.
Setup takes about 30 minutes. We bring your history over, set up your chart of accounts, and take view-only logins to your accounts so we can handle everything for you.